Team Secretary

A collaborative and exciting design and architecture consultancy based in Sydney’s CBD, tThis firm has offices globally and provides a great working environment for its staff. They are seeking a team secretary to join their growing Sydney office. You will be outgoing, engaging, and have a keen interest in the design industry.

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Previous experience working in an Architectural practice or design studio is essential.

• Personal Assistance + Business support (travel, accommodation, office supplies, office expenditure, meeting coordination. etc.)
• Accompanying team members on Client meetings
• Identifying new business opportunities
• Editing and compiling tenders and submissions, using InDesign
• Project support-tracking timesheets, monitoring project costs etc. using Excel
• Invoice preparation and disbursement
• Reception-greeting all clients, taking phone calls and messages
• Assisting with marketing
• General office support-i.e. stationary orders, maintenance of product and sample library
• Communications support

The Requirements

• Well-presented and articulate.
• Engaging, open and outgoing personality
• Excellent customer service skills
• Strong team player who is not afraid to pitch in where needed
• Work well to deadlines and under pressure
• Great phone manner and strong interpersonal skills
• 2 years’ experience in a support role within Architecture, ideally some submissions coordination
• Good to excellent knowledge of Microsoft Word and Excel
• Intermediate knowledge of Adobe InDesign

The Next Step

If this sounds like the role for you and you have the required experience please send your CV through to + Hannah will be in touch with you shortly! Alternatively call Bespoke on 02 9212 0230 for more information.

Bespoke is a specialist agency set up by Architects & Designers for Architects & Designers. We have offices in London, Sydney, Melbourne & Hong Kong and have been recruiting for high-profile practices locally & internationally. We have been working with the likes of Foster & Partners, Grimshaw & Hassell for over 9 years.
Bespoke is unique in that as trained Architects & Designers with experience in practice we really do understand our industry and care about the people who work within it. You can find out more about us and current opportunities on our website

Our refer a friend scheme is about recognising and thanking you for telling your friends, family or colleagues about our services and how we could help them. Refer a friend or colleague who is not already registered with Bespoke and if we place them in a permanent role, we will reward you with a $300 gift voucher of your choice. Remember there is no limit on the number of referrals you can make, and therefore the rewards you can claim!!!

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